Workspaces & members
A workspace is one product. It holds the boards, the documents, the integrations, the AI quota, and the members who can touch any of those. Everything in Taskachu is scoped to a workspace.
What a workspace is
Each workspace has its own slug, owner, member list, boards, documents, AI quota counter, and integration tokens. Two workspaces share nothing — there’s no global “all my tasks” view, and an AI feature in workspace A can’t read documents in workspace B.
Most solo founders run one or two workspaces. Teams typically create one per product or per significant initiative — the workspace boundary is a privacy + cost-control unit.
Member roles
| Role | Can do | Can’t do |
|---|---|---|
| Owner | Everything, including billing, deletion, role changes | — |
| Admin | Everything except billing and ownership transfer | Delete workspace, manage subscription |
| Member | Boards, cards, documents, run AI features | Manage members, edit integrations, see API tokens |
Inviting members
Workspace owner / admin → Workspace Settings → Members → Invite. Paste one or more emails, choose the role, send. Invitees get an email link and land in the workspace immediately.
- Pending invites are listed alongside members until accepted.
- Members can leave the workspace themselves from their account settings.
- Free-tier workspaces have a 3-member cap (including the owner). Pro removes the cap.
Settings tabs
Workspace Settings (cog icon in the sidebar) has these tabs:
- General — rename, logo upload, workspace slug.
- Agent Instructions — owner-editable runbook that ships to MCP-connected agents on initialize. Use this to brief Claude / Cursor on conventions specific to this project.
- Labels — workspace-scoped free-form tags, with a colour palette.
- GitHub / Slack / Google Drive — third-party integrations (see below).
- API Tokens — MCP / programmatic access.
- Imports / Exports — covered in the import guide.
Integrations
- GitHub — paste a personal-access token; cards can be linked to PRs and show live PR status.
- Slack — OAuth flow. Wires daily standup auto-post + slash commands (/taskachu) + reaction-driven card creation.
- Google Drive — OAuth flow. Browse Drive and import documents into the workspace knowledge base.
API tokens (MCP)
Personal Access Tokens (PATs) are how Claude Code, Cursor, and any other MCP-capable agent connects to your workspace. They live in Settings → API Tokens. Each token carries the same permissions as your account inside that workspace, and only that workspace.
Full MCP setup walkthrough is in the MCP integration guide.
Free vs Pro limits
| Limit | Free | Pro ($12/mo) |
|---|---|---|
| Workspaces per owner | 1 | Unlimited |
| Members per workspace | 3 | Unlimited |
| AI calls / month | 100 | Much higher |
| RAG document count | Capped | Higher cap |
| Custom fields | — | Yes |
| Marketing space | — | Yes |
Pricing details on the pricing page. Pro starts with a 7-day free trial; no card required.
Deleting a workspace
Deleting a workspace removes every board, card, document, label, integration token, and the AI quota counter. There is no recovery path. Export first if you might need the data later.
- Export everything you want to keep — Settings → Exports → Download ZIP.
- Cancel any active Pro subscription on the workspace.
- Settings → General → Delete workspace. Type the workspace name to confirm.
- The cascade runs server-side: boards, cards, documents, files in S3, RAG embeddings, integration tokens.
For deleting your entire account (across all workspaces), see Account Settings → Delete account in the main app — that runs a similar cascade plus revokes OAuth tokens and cancels Stripe subscriptions.